Academic Accommodations

The following information is provided for students in the Faculty of Engineering and Applied Science (FEAS) who want to request academic accommodations.

are put in place to equalize learning opportunities and access to the academic environment for students with disabilities. A disability may include a temporary (e.g., concussion or broken arm) or permanent (e.g., learning disability) condition. The functional limitations resulting from a disability can at times intersect with the academic environment in a way that creates a barrier for students. Some examples of accommodations include extra time on exams, permission to use assistive technology for exams, or permission to audio record lectures.

Academic accommodation is any adaptation that reduces or eliminates barriers to participation, which arise when a student with a disability interacts with the academic environment.
» See full definition: Academic Accomodation

Documentation Required for Accommodations

Process
Infographic: Accommodations Process [PDF, 356 KB]

Submission Process

The process for submitting an LOA or STAA is different for each faculty. Engineering students do not submit letters to instructors. Instead you must fill out the form below. This tells the Faculty Office that you wish to use your approved accommodations.

Submitting a Letter of Accommodation (LOA)

Important:

  • If you have already been issued a LOA, you need to submit it to the Faculty Office within the first two weeks of the fall term. If you receive it later in the term, then submit it as soon as it is received.

  • If you do not yet have your LOA but you have a QSAS appointment scheduled, you need to submit your letter within 5 days after your appointment.

  • If you have an upcoming academic deliverable for which you require accommodation and have not yet had a QSAS appointment, you should contact the QSAS Intake Coordinator, qsas.intake@queensu.ca, to make them aware of your immediate need.

  1. If you have submitted all required documentation and assessments to QSAS and have confirmation that your LOA is approved, download your official letter from the QSAS portal. Do not use the portal to distribute the letter. The QSAS portal does not distribute Engineering students' letters to instructors. Save a copy of your letter and fill in the form below.

  2. First-year students who register for the Extended program (winter term) are responsible for resubmitting their Letter of accommodation and courses into the Cognito Forms portal, failure to do so could result in students not receiving proper accommodations. You will need to be sure to indicate your full course load from January to June. This way we can ensure academic accommodations for all exams into the summer.

  3. If a student drops courses they must also notify Queen's Exam's Office: exams@queensu.ca. Failure to do so will result in a no-show charge on your SOLUS account.

Submitting a Short-Term Academic Accommodation (STAA)

  1. If you have been issued a STAA by Student Wellness Services, it will have arrived as a password-protected PDF. You will need to create a copy that is not password protected for your submission. The easiest way to do that is to open the PDF, and use your "Print to PDF" option to create a new copy.

  2. Fill in the form below.


What to Do After Submitting Your Request

  • After you have submitted your request, you will only be contacted if we require additional information from you. If you are contacted by email, your quick response will ensure that we can make notifications in a timely manner.

  • If you encounter any problems with this form, contact the FEAS Program Assistant (Accommodations & Considerations) at engineering.aac@queensu.ca or 613-533-6000 ext. 78013.
  • Once reviewed, your accommodation requirements will be entered on class lists of accommodated students which are emailed to your instructor(s). If you have an upcoming deliverable at the start of a new term and you have not been contacted 4-5 business days prior to the due date, you should contact the instructor, TA, or academic assistant to ensure that you are on their list.

  • For course adds/drops and Extended program: If there are any changes to your courses after you have submitted your request, you will need to revise your courses through Cognito forms, https://qfeas.it/accom indicating which courses are added/dropped. If you have dropped any courses, you must also notify Queen’s Exam’s Office by email: exams@queensu.ca. Failure to do so will result in a no-show charge on your SOLUS account.