How to Guides

  • Admissions
    • Can I transfer to the Faculty of Engineering and Applied Science from another faculty within Queen’s University?
      • In order to be considered for admission into the Faculty of Engineering and Applied Science, applicants must have a minimum GPA of 2.7 and no failures in relevant courses on their university transcript.
      • It is the number of first-year Engineering courses that students have that determines if they are first-year or upper-year admission. Students who have completed fewer than the equivalent of at least 6 of the 11 courses that first-year Engineering students take should apply for first-year Engineering. Those with at least 6 of the 11 first-year Engineering courses need to apply for upper-year Engineering.
      • Current Queen's students who are requesting to transfer from one faculty to another will have the courses that they have taken at Queen's examined to see if any of these completed credits can be applied towards their new degree program.
      • The chart below indicates equivalencies for first-year mathematics and science courses for the Faculty of Arts and Science and the Faculty of Engineering and Applied Science.

      Arts and Science CourseRequired MarkEngineering and Applied Science Exemption(s)
      PHYS 104 or 106 55% + APSC 111 + 112
      CHEM 112 or 116 70% + APSC 131 + 132
      CISC 101 or 121 50% + APSC 142
      GEOL 104 or 105 50% + APSC 151
      MATH 120 50% + APSC 171 + 172
      MATH 121, 122, or 126 65% + APSC 171
      MATH 121 or 122 75% + APSC 171 + 172
      MATH 110 or 111 50% + APSC 174
      MATH 112 65% + APSC 174
      • Visit the Undergraduate Admission website to find detailed information: Transfer Credits
      • If you have further questions, contact Tracy Brons, Administrative Assistant to the Associate Deans, at ext. 78266, or email tfb@queensu.ca.
    • How can I transfer to Faculty of Engineering & Applied Science from another university?
      • Queen's University has a common first-year in the Faculty of Engineering and Applied Science. Candidates applying to transfer from other accredited institutions are considered for upper-year admission if they have completed more than half of the courses taken in the Queen's first-year program. The curriculum includes first-year courses in calculus, physics, chemistry, computing, linear algebra, geology, and graphics.
      • Applications for upper-year admission consideration open on February 1 through the Ontario Universities Application Centre and are due by June 1. One of the 10 degree programs must be indicated. The online application is available at: www.ouac.on.ca
        • The Chair of Undergraduate Studies of the department concerned reviews complete applications. The Admission Committee of the Faculty must then approve offers of admission proposed by the department.
        • A full Statement of Transfer Credit will be available for admitted students after they have been approved by the Associate Dean and final marks have been received. We regret that "pre-assessments" are not available for potential applicants at this time.
        • More information about transferring…
        • If you have further questions, contact Tracy Brons, Administrative Assistant to the Associate Deans, at ext. 78266, or email tfb@queensu.ca.
  • Registration
    • How do I request an Enrolment Verification letter?
    • I’m a first-year student, do I need to add any courses in SOLUS?

      No, there are no electives in First Year therefore, all of your courses will be preloaded for you.

    • I’m an upper-year student who needs to add a First Year course, what do I do?

      Please visit Student Services, Room 300, Beamish-Munro Hall, Monday - Friday, 8:30 am - 4:30 pm and speak with one of our First Year Advisors.

    • How do I get enrolled in APSC 200/293 if I haven’t been pre-loaded?
    • I forgot to add a course, can I add the course in SOLUS?
      • Verify that you haven’t missed the deadline to add. Please refer to the 2018-2019 Sessional Dates in the Academic Calendar.
      • If you have missed the deadline:
      • If you haven’t missed the deadline:
        • And you meet all prerequisite requirements, and have no time conflicts, you should be able to add most OPEN upper year courses in SOLUS, unless there are departmental blocks. If there are departmental blocks, you will need to contact the offering department in order to have the course added.
        • But you do not have the necessary prerequisites, you will need to complete a Course Registration Request Form (PDF).
        • But you have schedule conflicts, you will need to complete a Schedule Conflict Course Registration Request Form (PDF).
        • And you would like to add a First Year course, you will need to visit Student Services (Room 300, Beamish-Munro Hall, Monday - Friday, 8:30 am - 4:30 pm).
    • I forgot to drop a course, can I drop the course in SOLUS?
      • Verify that you haven’t missed the deadline to drop without academic penalty. Please refer to the current 2018-2019 Sessional Dates in the Academic Calendar.
      • If you have missed the deadline:
      • If you have not missed the deadline:
        • You should be able to drop all Upper Year courses in SOLUS, unless there are departmental blocks. If there are departmental blocks, you will need to contact the offering department in order to have the course dropped.
        • And you would like to drop a First Year course, you will need to visit Student Services (Room 300, Beamish-Munro Hall, Monday - Friday, 8:30 am - 4:30 pm)
    • I want to drop a course, am I eligible for a full tuition refund?
      • Verify that you haven’t missed the deadline to drop without financial penalty. Please refer to the current 2018-2019 Sessional Dates in the Academic Calendar.
      • If you have missed the deadline, you may be eligible for a partial refund, please see the Office of the Registrar website for information on the Drop Date Schedule for Undergraduate Programs.
      • NOTE: if after the drop (either before or after the deadline to drop without financial penalty) you are taking 16.1 credits or more per term, you will not receive a refund.
    • Can I take a summer course?
      • Yes, Engineering students can take courses in the summer.
      • Courses at Queen’s:
        • For registration dates/deadlines for summer courses, please refer to the current 2018-2019 Sessional Dates in the Academic Calendar.
        • For information on online summer courses offered through the Faculty of Engineering and Applied Science, please see the Academic Calendar.
        • For information on online summer courses offered through the Faculty of Arts and Science, please see the Arts and Science Online website.
          • Courses offered through the Faculty of Arts and Science are typically used for your Complementary Studies requirements, please ensure that you check first the Complementary Studies list to ensure the course will meet this requirement.
          • NOTE: You will be charged tuition to take courses. Information on tuition can be found on the Office of the Registrar website.
      • Courses at other universities:
        • Upper year students may request permission to take a course at another university by completing a Course Substitution Request form (PDF). This request must be approved (and signed) by the instructor of the Queen’s course and your department. A $60 Letter of Permission fee is required.
        • Please note, for courses other than Complementary Studies, the institution offering the course must be an accredited engineering program and you must have an Engineering Cumulative GPA of 1.6 or higher.
        • For further information, please refer to Regulation 2(e).
    • How do I submit a course substitution?

      Submit the Course Substitution Request form (PDF).

      • An upper year student may request permission for substitution of a course in his/her program by a similar course, either at Queen's or elsewhere, by application to the Operations Committee prior to enrolling in the substitute course. Approval for a request for a course substitution must be recommended by the instructor of the prescribed course and the department. For courses other than Complementary Studies, the request will normally only be considered if the institution offering the course has an accredited engineering program and if the student has a cumulative average of at least 60 percent. If a request to take a substitute course at another institution is approved, the Faculty of Engineering and Applied Science will issue a Letter of Permission to allow the student to enroll in the course.
      • When it is used: The student wishes to take another course either at Queen's which is not currently part of his or her prescribed curriculum, or at another university.
      • Student Responsibilities for a substitution of a Queen's course: The student must complete the form and obtain the approval/signatures of the course instructor of the course to be substituted, and his or her Undergraduate Chair. Once the form is complete, the student must submit the form to the Faculty Office.
      • Student Responsibilities for a substitution of a course taken at another university: The student must complete the form and obtain the approval/signatures of the Queen's course instructor (if applicable)*, and his or her Undergraduate Chair. Once the form is complete, the student must submit the form to the Faculty Office, along with the course syllabus and grading scale for the course to be taken at another university, and the $60 administrative fee (cheque, money order, debit or credit card only). NOTE: No fee is required if the student's requests are related participation in an approved Queen's Exchange Program. If the request is approved by the Academic Progress Committee, upon completion of the course, the student must ensure that an official transcript is sent to the Faculty Office in order to process the course credit.
      • *Queen's course instructor approval/signature not required for complementary studies or technical elective courses.
    • How do I drop a course after the deadline has passed?

      Submit the Late Course Drop form (PDF).

      • Withdrawal from a course after the prescribed deadlines requires the approval of the department and the Operations Committee, and will only be permitted in exceptional circumstances. Late withdrawals will be indicated on the student's transcript by the designation DR.
      • When it is used: The student must obtain permission to drop a course after the deadline.
      • Student Responsibilities: The student must complete the form and obtain the signatures of the course instructor, and his or her Undergraduate Chair. Submissions should include rationale for the request and any appropriate supporting documentation. Once the form is complete, the student must submit the form to the Faculty Office, along with the $60 administrative fee (cheque, money order, debit or credit card only)
    • How do I add a course after the deadline has passed?

      Submit the Late Course Add form (PDF).

      • A student may add a course to his or her program only within the first two weeks of classes in the course. The addition of a course after the prescribed deadline requires approval of the course instructor, the department in which the student is registered and the Dean.
      • When it is used: The student must obtain permission to add a course after the deadline.
      • Student Responsibilities: The student must complete the form and obtain the approval/signatures of the course instructor, and his or her Undergraduate Chair. Submissions should include rationale for the request and any appropriate supporting documentation. Once the form is complete, the student must submit the form to the Faculty Office, along with the $60 administrative fee (cheque, money order, debit or credit card only)
    • How do I exclude a course that I’ve repeated in my GPA?

      Submit the Designation of Substitution Request form (PDF)

      • When it is used: Student has failed a course and now would like to take another course to replace the failed course in his or her average
      • Both courses will show up in his or her transcript and the substituted course must be taken during the current academic session.
      • In SOLUS the course that was failed will have the notation 'Excluded in GPA' under the course and the new course will have the notation 'Included in GPA'
      • Student Responsibilities: The student must complete the form and obtain the approval/signatures of the course instructor for the original course, and his or her Undergraduate Chair. Submissions should include rationale for the request and any appropriate supporting documentation. Once the form is complete, the student must submit the form to the Faculty Office.
    • What is an IN? (Incomplete Grade Request)
      • If a student is unable to write the final examination or to submit required coursework because of incapacitating illness or other extenuating circumstances, a mark of "IN" (Incomplete) will be recorded for the course on the recommendation of the course instructor and the Department Head, and approval by the Operations Committee. The submission of a mark of "IN" must be accompanied by documents supporting the request and by a proposed date of completion which shall be as early as possible. In such cases, the course for which a mark of "IN" has been entered will be excluded when calculating sessional and cumulative averages of the student concerned. An "IN" on a transcript does not preclude the application of Regulations 2g and 10. If the student does not complete the course by the date set by the Operations Committee, the mark in the course will be changed to a mark reflecting zero grades on the missing components of the course.
      • When it is used: An incomplete grade request should be submitted only if a student is unable to complete the course requirements (e.g. has not written the final exam or submitted required coursework) due to incapacitating illness or other extenuating circumstances.
      • Student/Instructor Responsibilities: The student should communicate with the course instructor to ensure that an Incomplete Grade Request will be submitted to the Faculty Office. The Instructor should complete the form, enter the default mark (original mark), and in communication with the student, determine a proposed date of completion. The form should then be submitted to the Faculty Office. Submissions should include rationale for the request and any appropriate supporting documentation.
    • My courses weren’t preloaded, what should I do?
      • Make sure that you have no blocks on your account. If you have a block on your account you will not be able to register/be registered in courses until it is resolved.
      • If you do not/no longer have a block on your account, you can add courses yourself in SOLUS during your enrolment appointment and during open enrolment time.
    • What are the implications of taking fewer courses (part-time)?
      • If you need to take a part-time course load there are a few considerations that you should be aware of:
        • If you will be taking less than 16.1 credits per term, your tuition charge will be based on a per-credit structure. For example, if you are a domestic student taking 10 credits per term, your tuition would be 10 credits x the current per credit fee (in 2018-2019 (PDF) this fee was $395.71). For information about the current tuition fees for Domestic and International students, please see the Office of the Registrar website.
        • Regulation 7 stipulates that students must complete their degree within 6 years. If you have not completed your degree within 6 years, you may be required to withdraw.
    • How many units are required to be a full-time student?
      • To be considered a full-time student at Queen’s, you must be taking 9 credits per term, but there are some considerations:
        • To pay full time tuition you must be taking 16.1 credits or more per term.
        • To be eligible for Dean Scholars and many scholarships you must be taking 85% of your prescribed program.
    • Can I take a graduate level course?
      • If you are interested in taking a graduate-level course at Queen’s University, please note that the regulations in the School of Graduate Studies require that you meet these conditions:
        • You must be in your final year of study.
        • You must have an average of at least 80%.
        • You must obtain the approval of the course instructor, the Chair of Undergraduate Studies, Academic Progress Committee, and the School of Graduate Studies and Research.
        • Please note that graduate-level courses taken as part of an undergraduate program will not count for credit in a graduate degree program. Please see the School of Graduate Studies for further details.
    • Can I retake a course that I have passed if I want to improve my grade?

      You can retake a course that you have passed; however, please be advised priority for the course will be given to students who still need to complete the requirement and the most recent grade (not best grade) will count in your GPA. This means that if your grade goes down from the original grade it will be the lower grade that will count in your GPA.

  • First Year
  • Academics
    • Who is my Academic Advisor?

      Information on Academic Advisors can be found here: Registration Guide ‐ Academic Advisors

    • How do I determine my degree requirements for my program?
    • I want to substitute a course for another course in my program. What do I do?

      Queen’s Course:

      • You need to complete a Course Substitution Request form (PDF). The form requires that you obtain the approval/signatures of the course instructor of the course to be substituted, and your Undergraduate Chair.
      • Once the form is complete, you must submit the form to the Student Services Office (Room 300, Beamish-Munro Hall).

      Course taken at another university:

      • You need to complete a Course Substitution Request form (PDF). The form requires that you obtain the approval/signatures of the course instructor of the course to be substituted, and your Undergraduate Chair.
      • Once the form is complete, please submit the form to the Student Services Office (Room 300, Beamish-Munro Hall), along with the course syllabus and grading scale for the course to be taken at another university.
      • For courses taken outside Queen’s University, there is also a $60 fee per letter of permission to help defray administrative costs. A separate letter of permission is required for each institution. There is no limit to the number of courses on a letter. If requests for courses at the same institution are not included on a single application, there will be a charge for each subsequent application. Payment must be made via credit card*, cheque or money order made payable to Queen’s University. *Credit card payments can be made in person at the Faculty Office (Room 300, Beamish-Munro Hall) or online.
      • NOTE: No fee is required if the student's requests are related participation in an approved Queen's Exchange Program.
      • If the request is approved by the Academic Progress Committee, upon completion of the course, you must ensure that an official transcript is sent to the Student Services Office in order to process the course credit.
    • When will grades show on my transcript?

      Grade release dates are available on the Office of the Registrar website.

    • How can I order a transcript?

      Information on ordering transcripts can be found on the Office of the Registrar website: Ordering Transcripts

    • How is the Dean Scholars status calculated?
      • In order to be eligible for Dean Scholars you must have an Engineering Sessional GPA (Spring, Fall, Winter) of 3.5 or higher while taking 85% or more of your prescribed program over the year.
        • For example: if you are taking 37 credits over the full year and the minimum units required for your program that year is 42 credits, you will be taking 88% of your prescribed program and if you achieve a 3.5 GPA or higher you will receive Dean Scholars.
    • What happens if I fail a course?

      Scenario 1 - FR Grade

      • If you received a grade of FR (40-49%) for an upper year course offered by the Faculty of Engineering and Applied Science (engineering courses), you MAY be eligible to write a supplemental exam.
      • Supplemental exams are written at Queen’s University during the first week of September (no exceptions). Information about supplemental exams including eligibility requirements, deadline for applications and the application are available online in the Academic Guide for Students. For information about Regulation 14 Supplemental Examinations, please see the Academic Calendar.
      • NOTE: Students with an FR grade must submit a Supplemental Examination Request to be considered for a supplemental exam.

      Scenario 2 - F Grade

      • If you received a grade of F for a CORE course, you will need to retake this course. Register for the course in SOLUS during spring registration (it won't be pre-loaded with your other core courses).
      • If you received a grade of F for a TECH elective or Complementary Studies, you can either retake the course, or take a different course.
    • What does FR mean?

      The “FR” grade (Failure with Review) is only used by engineering and means that your final mark was between 40-49% and is assigned a grade point of “0” (the same as an F) in the GPA calculation.

      Students who receive an FR grade MAY be eligible to write a supplemental exam (also only used by engineering) in September for that course (see below for details). Please note that the “Failure with Review” terminology came with the SOLUS program and cannot be changed – your grade is not actually “under review.”

    • I would like to request a discipline change, what do I need to do?
      • Research the program of interest by contacting the department. See Academic Assistants for contact information.
      • Complete an Academic Plan Change Request form (PDF)
      • Submit the form to Room 300, Beamish-Munro for consideration.
      • NOTE: Your request discipline change is NOT guaranteed. It is dependent on capacity in the program, your academic competitiveness, and potential success in the discipline are all considered.
    • How do I apply to graduate?
      • Verify with your department that you are on track to graduate.
      • An email will be sent by the Faculty Office when the Spring and Fall application to graduate window opens. Pay close attention to the deadline to apply as students who did not complete the application by the deadline will need to complete a Late Application to Graduate form which is assessed a
      • Complete the application in SOLUS. For step-by-step instructions, please see the Office of the Registrar website: Applying for Convocation
      • IMPORTANT: if you have successfully completed your application to graduate, you should receive a confirmation email to your Queen’s email. If you do not receive this email then you have likely not completed the application.
    • What will be printed on my degree certificate?
      • Your certificate will state that you have received a Bachelor of Applied Science in your academic plan. For example:
        • Bachelor of Applied Science (Chemical Engineering)
        • If you participated in Internship – Bachelor of Applied Science (Chemical Engineering with Professional Internship)
        • NOTE: Your honours standing will NOT appear on your diploma and will only appear on your official transcript.
    • I will complete all degree requirements in December, can I graduate during the Fall ceremony?

      No, in order to be eligible to graduate at the Fall convocation ceremony you must have completed all degree requirements. You will need to apply to graduate for the Spring convocation. The Application to Graduate window for Spring will open in December of the previous year.

    • I will not be able to attend the graduation ceremony, can I still receive my diploma and graduate at a future ceremony?

      Yes, in order to request permission to attend a future ceremony you must complete and submit this form: Previous Graduates Requesting to Attend A Future Convocation Ceremony (PDF)

    • Can I receive my diploma before the convocation ceremony?

      Under rare circumstances (ex. Work visa) the university will release a diploma early. In order to submit a request for an Early release of your diploma you must:

      • Ensure all grades are entered in SOLUS before a degree conferral can take place.
      • Email Stacy Shane, Manager, Student Services (shanes@queensu.ca) with a formal request for consideration, including the rationale for the request.
      • If approved at the Faculty level, a memo will be sent to the University Registrar indicating the Faculty support of your request.
      • The University Registrar will make a final decision on your request and may contact you beforehand in order to obtain further information/documentation.
      • The whole process can typically take 2+ weeks.
    • How do I have my term work mark reviewed?

      For the full process, please see Policy on Reviews and Appeals

    • I missed my exam. What do I do?
      • If you have missed the exam due to extenuating circumstances (circumstances that were beyond your control), please see the information provided here Absences and Accommodations.
      • IMPORTANT: contact the instructor for the course immediately by email or in person. Please copy this email to your Undergraduate Program Assistant so that your department is aware of the situation.
      • If you have missed the exam due to other reasons, you should contact the instructor and your Undergraduate Program Assistant immediately to advise them of the situation and to discuss what, if any, options are available to you.
    • I need to take a year off from my studies, what do I need to do?
      • Please be advised that students who are in good standing (not on probation) may be permitted to be away from the university for up to 12 months without having to reapply. If you are away for more than 12 months you will need to reapply for admission. Information about readmission can be found in the Re-Admission Application form (PDF)
      • If you are a student in good standing, you should first contact your department in order to advise them of your decision to take a year off. Find contact information for your department.
      • After you have notified your department, you will need to ensure that you drop all pre-registered/registered courses in SOLUS.
        • If you are in any first year courses, those will need to be dropped by the Faculty Office. Please contact Micheline Johnston micheline.johnston@queensu.ca for assistance.
        • If you have missed the deadline to drop your courses in SOLUS (see 2018-2019 Sessional Dates), you will need to complete a Late Drop application for each course. The Late Drop application can be accessed here: Late Course Drop form (PDF)
    • I have decided to withdraw from Queen’s, what do I need to do?
      • Contact Stacy Shane, shanes@queensu.ca to discuss the withdrawal process.
      • If you are withdrawing before the drop without academic penalty deadline (see 2018-2019 Sessional Dates, drop your courses in SOLUS. If you are withdrawing after the late drop application, then you will need to apply for late drops of all of your courses. Late Course Drop form (PDF)
    • What if I receive a Notice of Departure from Academic Integrity (DFAI)?
      • Academic Integrity is a commitment to the fundamental values of honesty, trust, fairness, respect and responsibility
      • Academic Integrity concerns refer to issues that may involve a departure from those fundamental values
      • The following are examples (but not limited to) that constitute a DFAI: Plagiarism, Use of unauthorized materials, Facilitation, Forgery, Falsification
      • At any point an instructor feels necessary, they can initiate an investigation
      • The instructor will begin investigating a possible DFAI by assembling all documents related to the case
      • Once the DFAI has been identified, the student in question will receive a “Notice of Investigation of a Possible DFAI” – the notice should normally be provided to the student within 10 working days of the instructor becoming aware of the possible DFAI
      • The student can then set up an appointment to view the document(s) in question
      • A meeting will be arranged with the student and the instructor within 10 working days of the date of the notice – at this meeting, the instructor and the student will discuss the allegation(s), the basis for the allegation(s), and the instructor’s supporting evidence. This meeting is the student’s opportunity to respond and state his/her position with respect to the allegation(s) and supporting evidence
      • The student will have an opportunity to provide additional information
      • Following the conclusion of the investigation, the instructor can make one of the following decisions:
        • There has been no DFAI - therefore all of the documents related to the investigation, including the Notice and all email correspondence, will be destroyed;
        • There has been a DFAI
        • If no previous DFAIs have been made against the student, the instructor has the authority to determine the sanction.
        • Detailed Academic Integrity Policies and Procedures are available here: Departure from Academic Integrity (DFAI)
    • How can I make an appointment to meet with the Associate Dean (Academic)?

      Contact Tracy Brons, Assistant to the Associate Deans, at Eng.DeanAcad.Admin@queensu.ca or call 613.533.6000 ext 78266.

  • Student Experiences
  • Scholarships and Awards
    • How do I find out more information regarding Scholarships/Awards and Bursaries that are offered in the Faculty of Engineering and Applied Science?
      • First visit the Student Awards website to access detailed information
        • To view Engineering award/scholarship offerings by year, see Academic Calendar – Awards and Financial Assistance
        • During the academic year, information is sent out to ‘year specific’ students regarding scholarship opportunities available to them. Some are based on academic performance or a combination of academic performance and extracurricular activities while there a few others that are granted solely based on extracurricular activities. Many of these scholarships/awards are offered at the end of the academic year when marks become available.
      • If your questions are not answered by visiting the web, contact Tracy Brons, Administrative Assistant to the Associate Deans at ext. 78266 or email tfb@queensu.ca.
    • If I obtain a 3.5 Grade Point Average or above am I automatically granted a scholarship/award?

      No. Queen’s has the highest level of scholarship support of any Ontario university. In spite of this, there are not enough scholarships to reward all our first class students and choosing the winners is often a difficult process for our scholarship committee. Unfortunately, granting of scholarships/awards to students who are designated as Dean’s Scholars and who obtain a 3.5 Grade Point Average or above is not automatic. Given the very high caliber of students in engineering, competition for our scholarship/awards is elevated; however, if you do obtain academic excellence in your academic plan, your changes are greater that you may be offered a scholarship/award.

  • Support and Resources