Guidebook for New Teaching Faculty
Welcome to the Faculty of Engineering and Applied Science at Queen’s! This guidebook is intended to help acquaint you with the resources in the Faculty, and help you start your teaching role. We encourage you to seek assistance where it is needed, leveraging the community of talented University staff, Faculty office employees, and departmental colleagues.
- Teaching in the Faculty of Engineering and Applied Science
Table of Contents:
About our Students
About out Departments
About our students
Since 1894 the Faculty has been providing engineering education in Canada, preparing students for leadership in a global society with innovative and rigorous engineering programs. Queen's Engineering admits 4,600 of the highest-calibre undergraduate students from Canada and abroad each year. Ninety-one per cent of Engineering's undergraduate students complete their degrees - the highest success rate of any engineering program in Canada. Graduates leave Queen's with an outstanding, committed alumni network that will sustain them throughout their careers.
About our departments
The Faculty consists of five engineering departments (Chemical Engineering, Civil Engineering, Electrical and Computer Engineering, Mechanical and Materials Engineering, and the Robert M. Buchan Department of Mining). The Faculty of Arts and Science hosts four engineering science programs (Engineering Chemistry, Engineering Physics, Geological Engineering, and Mathematics and Engineering) that are also supported by the Faculty of Engineering and Applied Science.
• Faculty Board: The Faculty Board is the governing body of the Faculty of Engineering and Applied Science and is composed of members of the Faculty, certain administrative officers of the University and representatives of the students in the Faculty. To access membership, agendas, minutes, dates, and terms of reference, please see: http://my.engineering.queensu.ca/Governance/Faculty-Board/index.html
• Operations Committee: A standing committee of Faculty Board which deals with Admissions, Scholarships, Academic Progress, and Curriculum matters. For further information, please see: http://my.engineering.queensu.ca/Governance/Faculty-Board/Procedures.html#operations
• Curriculum Committee: A sub-committee of the Operations Committee, the primary responsibilities of the curriculum committee, involving curriculum are:
- to deal with requests from departments seeking approval for new and revised curriculum
- to exercise due diligence by ensuring curriculum requests satisfy guidelines established by the Canadian Engineering Accreditation Board
- Also see: http://my.engineering.queensu.ca/Operations-Curriculum/Curriculum.html
• Academic Progress Committee: A sub-committee of the Operations Committee, the primary responsibilities of the Academic Progress committee, are:
- to approve the detailed curricula for the undergraduate degree programs offered in the Faculty which meet the established aims, policies, and regulations of the Faculty Board,
- to approve the term, title, course description, general content and weighting of courses offered to students in the Faculty within guidelines established by the Board,
- to provide a forum for discussion and exchange of information concerning details of courses of interdepartmental concern,
- to regularly review the quality of faculty-wide programming and multi-departmental courses, including student outcomes assessment data, and make recommendations for program improvement.
• Organizational Chart: For the link to the PDF version of the organization chart for the Faculty of Engineering and Applied Science, please see: http://www.queensu.ca/humanresources/management-tools/organizational-charts
•University administration structure: For details regarding university administration structure and governance, please see: http://www.queensu.ca/about/administration
• Faculty-wide Continuous Curriculum Improvement – The Faculty of Engineering and Applied Science assists programs in Graduate Attribute (GA) Assessment and Continuous Improvement (CI) to meet requirements set by the Canadian Engineering Accreditation Board. This includes the collection and curation of wide array of data( GA assessment, student surveys, LMS, registration, institutional) from internal and external sources. This information is to provide a basis for data-informed curriculum improvement at both the course and program level. This information is routinely used to:
- Illustrate student performance on course and program outcomes o Provide instructors with detailed reports on learning outcomes assessment
- Provide programs with detailed reports on program-level outcomes assessment
- Map the curriculum at both course and program outcome levels
- Provide cohort level analysis on student development and progression
- Investigate how students perceive the learning environment in a program
- Determine curricular and external factors influencing student performance.
Some of the units that support teaching in the Faculty, and broadly in the University.
• Engineering Teaching and Learning Team: In addition to the central teaching supports at Queen’s, the FEAS has an embedded Teaching and Learning Team available for you. A group of Instructional Designers and Multimedia Specialists are available during core business hours to consult on any teaching-related subject. From learning approaches, to assessment design, to learning object production, to educational technology support - the Teaching and Learning Team is your one-stop-shop to get answers to all your questions. Drop in and visit them in the Engineering Teaching and Learning Lab on the main floor of Dupuis Hall. For more information, visit: https://engineering.queensu.ca/about-us/teaching-and-learning/
• Centre for Teaching and Learning: The Centre for Teaching and learning is the academic service unit that promotes and supports quality teaching and builds teaching and educational leadership capacity in direct support of Queen’s students’ learning experiences. We support evidence-based, innovative and sustainable strategic program enhancement initiatives, and encourage and support emerging, grassroots investigations of novel approaches to teaching and learning. For more information, or to book a consultation, please visit: http://www.queensu.ca/ctl/
• Queen’s Library: https://library.queensu.ca/help-services/services-faculty-instructors
• Student Academic Success Services: http://sass.queensu.ca/
• Engineering Faculty and Staff Directory: https://engineering.queensu.ca/contact-us/faculty-and-staff-directory/
• Aboriginal Access to Engineering: Aboriginal Access to Engineering provides culturally relevant student support services to Aboriginal students enrolled in the Faculty of Engineering and Applied Science. For further information, please see: https://engineering.queensu.ca/your-journey/aboriginal-students/
• Student Services team: https://my.engineering.queensu.ca/Current-Students/Meet-Your-Student-Services-Team.html
Table of Contents:
Engineering Design and Practice Sequence
Canadian Engineering Accreditation Board (CEAB)
Students enter Queen’s Engineering into our common first year program. Students have free choice of any of our 10 programs at the end of their first year. The academic programs are listed on the faculty Calendar site at:
Departments manage the curriculum for each engineering program by a departmental curriculum committee and the faculty in the department. Curriculum changes are approved by these groups before moving to the Faculty Curriculum Committee for discussion, and finally Faculty Board.
Engineering Design Practice and Sequence
The Engineering Design and Practice Sequence (EDPS) is a four-year sequence of courses in design and professional practice offered to students in all years of every engineering program. The first two years of the EDPS are delivered by faculty-wide project-based courses APSC-100 (EPDS I) and APSC-200/298 (EDPS II), which is jointly delivered with departments. The third and fourth years of the sequence (EDPS III and IV) are delivered by departments, and tailored to the disciplinary design and practice approaches.
For more information on the EDPS, please visit: http://edps.engineering.queensu.ca/
Canadian Engineering Accreditation Board (CEAB)
All undergraduate engineering programs in Canada are accredited by the Canadian Engineering Accreditation Board (CEAB), which is part of Engineers Canada. CEAB sets out certain expectations for the outcomes developed in engineering programs, curriculum, and quality. Details of requirements are here.
The critical parts of accreditation that concern you as a new faculty member are:
- Professional Engineering Licensure - Many courses, to meet accreditation criteria, must be taught by a licensed professional engineer. These courses are ones with significant content in the Engineering Design or Engineering Science. To teach these courses you will be required to obtain status as a PEng., and should begin the application process as soon as possible.
- Graduate Attribute Assessment and Continuous Improvement (GA/CI) - To meet CEAB requirements, all FEAS courses use outcomes-based assessment. We collect the results from this assessment and use it to improve teaching and learning across the FEAS, and to meet the Graduate Attribute and Continuous Improvement standards set by CEAB. This requires instructors to develop, and assess, learning outcomes when they teach a course.
• Academic Calendar: To access sessional dates and important dates for the upcoming academic year, please see: http://calendar.engineering.queensu.ca/
• CEAB Graduate Attribute assessment Timeline: The graduate attribute processes, and what is expected of instructors, varies by department and program. However, all programs follow a similar timeline working with the FEAS representative responsible for overseeing all graduate attribute and continuous improvement processes.
Graduate curriculum is administered by departments and approved by faculty in the department before going to the Graduate Council in the Faculty, and then to the School of Graduate Studies, which oversees all graduate programs at Queen’s.
- Course Design and Setup
Table of Contents:
Course design is part science and part art, and luckily in FEAS we have the Engineering Teaching and Learning Team available to you for consultations ( https://engineering.queensu.ca/about-us/teaching-and-learning/engineering-teaching-and-learning-lab/ ). Experienced Instructional Designers and Multimedia support personnel are here to help you with all your questions whether you are designing a course from scratch or whether you are re-designing a course that you have been teaching for the last 5 years. They can help you with items such as:
Constructive Alignment: ensuring that strong alignment exists between learning outcomes, course content and assessments in order to focus student effort on the things you really want them to master. All Instructional Designers on the Engineering Teaching and Learning Team have their M.Ed. and most also have their B.Ed. If you need a consultation about your course’s constructive alignment then they would be happy to help.
Quality: Queen’s University has an institutional membership to the Quality Matters program ( https://www.qualitymatters.org/ ), which provide evidence-based quality benchmarks for course design of both online and blended courses. All the staff in the Engineering Teaching and Learning Team are Quality Matters certified and they can help you leverage the educational literature to support you in designing great courses. Syllabus: The course Syllabus is your contract with the student and you have a tremendous opportunity to set students up for success when producing a comprehensive Syllabus. FEAS has a template that you can follow to get your started. You can find it on onQ in the “FEAS Instructor Resources” course. If you don’t have access to the course, contact the Engineering Teaching and Learning Team at firstname.lastname@example.org to get enrolled.
Slide Decks: Are you looking for professional looking slide deck templates to brand your presentations? See the “FEAS Instructor Resources” course on onQ for some examples. Are you looking for feedback on your slide decks that you use in class or online? Ask any staff member in the Engineering Teaching and Learning Lab and they’ll be happy to give you some constructive feedback.
EdTech Extensions: do you want to use Educational Technology Tools to enhance student learning? Talk to the staff in the Engineering Teaching and Learning Lab about tools like Learning Catalytics, GRASP, Aropa, Lightboard, etc. If you want to try something new, then they can help!
Copyright & Fair Dealing: https://library.queensu.ca/help-services/copyright-fair-dealing
eCampus Ontario Open Textbook Library: https://openlibrary.ecampusontario.ca/
Hiring TAs: This is coordinated by department managers, UG assistant, and/or graduate assistant. At the start of term each instructor will need to meet with teaching assistants to go over
Ensure that any necessary course textbooks are ordered through the Campus bookstore well before the start of term: https://www.campusbookstore.com/faculty/textbook-adoptions
Student Data System and submitting Final Grades (PeopleSoft): Queen’s University uses PeopleSoft Information Systems in order to manage student records. To access PeopleSoft training materials and resources, please see: http://www.queensu.ca/registrar/faculty-staff/PSGradeEntry
Solus: This is the student side of the student data system. For information please see: http://www.queensu.ca/registrar/solus
Faculty IT Support: For help with downloading software, cloud backup, and other IT related issues, please visit: http://my.engineering.queensu.ca/IT/index.html
Information Security: Storing and transporting electronic information, if done without appropriate attention to the security of that information, can expose it to unauthorized access, theft, and other risks. The greatest concern is with information considered personal and confidential, and that is a primary focus of the Electronic Information Security Guidelines. For more information, please see: http://www.queensu.ca/its/security/policies-procedures/guidelines
Other educational technology: The University and FEAS collectively provide access to a range of tools to support course delivery, including Microsoft 365 and cloud-based team spaces, class response systems, student peer evaluation, rubric development, video and screen capture software, etc. Contact the FEAS Engineering Teaching and Learning Team for more information: email@example.com.
OnQ (the Queen’s branded Brightspace learning management system from Desire2Learn) is the official method of communication between the teaching team and the students in your course. Amongst other things, onQ allows you to host important course documents online, conduct online quizzes, send emails to students, post in news forums, and a great deal more. Instructors often use this platform to post important course updates in the news forum. However, it is important to remember that students will not automatically be notified about these posts, unless you enable the email notification button. It is also important to be clear with students about how often you expect them to check onQ.
For help with creating a course, enrolling students, and other onQ related issues, please reach out to the Engineering Teaching and Learning Team or see this link for central supports at Queen’s: https://www.queensu.ca/onqsupport/instructors
For information about academics including calendars, forms, academic integrity, etc., please see: http://my.engineering.queensu.ca/Current-Students/index.html
Other relevant information can be found at:
- Faculty Policies: For information on faculty policies, for example, academic integrity, calculators in examinations, etc., please see: http://calendar.engineering.queensu.ca/content.php?catoid=6&navoid=156#faculty-policies
- Grade Scheme: http://www.queensu.ca/registrar/transcripts/legends/current
- Student Wellness Services: Student Wellness Services supports the personal, academic, and social development of students at Queen's University by providing a range of programs and services. Further information is available here: http://www.queensu.ca/studentwellness/
- Educator Rights and Responsibilities: The rights and responsibilities for faculty and staff teaching students with disabilities can be found here: http://www.queensu.ca/studentwellness/accessibility-services/information-staff-and-faculty/educator-rights-responsibilities
- Exam Timetable: When available, the current semester’s exam timetable can be found at: http://www.queensu.ca/registrar/exams/timetables
- Room Booking:
- For room information for the purpose of academic (course) booking, please see: http://www.queensu.ca/registrar/faculty-staff/timetabling/room-info
- Ad hoc, Non-Academic Room/Event Booking: For room booking for activities such as one day seminars, guest lecturers, midterms, special screenings, etc., please send an email to firstname.lastname@example.org. For further information, please see: http://queensu.ca/roomreservations